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Specific Functions

  1. 1. Assessment
    • a. Manage the operationalization of the national assessment framework in the region and schools divisions by implementing processes and tools or developing them as needed.
    • b. Oversee the implementation of the regional  assessment program  in the schools divisions
    • c. Provide technical assistance to schools divisions in the utilization of national and regional assessment results for improving resource allocation and provision of intervention programs
  2. 2. Quality Assurance
    • a. Manage a regional quality management system to ensure quality education planning, quality assured processes for program and project implementation  and quality control of education outcomes across schools divisions
    • b. Develop evaluative criteria and standards on the implementation of all education programs – instructional and non-instructional
    • c. Quality assure the systems and processes in the region and schools divisions in compliance with standards and guidelines on:
      - The establishment, operation, conversion, separation, integration, accreditation and management of both public and private schools and learning centers (LCs).
      - In coordination with the FTA Division, the provision of technical assistance to the schools division offices
      - Implementation of division-based INSET programs & other services of the NEAP in the Regions
      - Compliance of the schools division offices to the staffing pattern set by the region
      - Allocation and utilization of resources by the schools divisions
    • d. Conduct research studies and policy reviews on regional standards and programs
  3. 3. M&E
  • a. Lead in the development of an M&E system for the Region
  • b. Manage a Regional Monitoring, Evaluation and Adjustment (RMEA) strategy in the region following its M&E system framework
  • c. Develop processes and tools for monitoring regional services to support basic education and organizational performance
  • d. Submit quarterly and annual reports on the monitoring and evaluation results of regional and schools divisions performance along :
  • e. Education programs and projects
  • f. Education services
  • g. Education resources
  • h. Organizational effectiveness
  • i. Organizational support
  • j. Provide technical assistance to the schools divisions in developing and managing the Division Monitoring, Evaluation and Plan Adjustment process

 

Statement of Purpose

The Quality Assurance Division (QAD) monitors and evaluates the performance of RO units and SDOs on the compliance to statutory and regulatory policy standards and requirements for the continuous improvement of organizational performance and delivery of basic education services.

OutcomesOutcome Indicators
  • ROs and SDOs adjust accordingly to the standards, guidelines,systems, and processes relevant to the context of the region
  • Percentage of RO functional divisions and SDOs compliant to established standards, policies, guidelines, systems, and processes
  • RO top management base decisions and actions on accurate,timely, validated, and relevant information
  • Number of M&E plans and reports submitted to management
  • All schools operate in compliance with the set policies, guidelines,and standards.
  • Percentage of newly established/converted/renamed public schools
  • Percentage of Private Schools with approved Government Permit/Recognition
  • RO and SDOs achieve targets and efficiently deliver quality services through effective implementation of M&E and organizational assessment
  • Percentage of accomplishments vis-à-vis targets set by the RO units and SDOs

 

Key Result/s AreasObjectivesOutputsOutput Indicators
Quality AssuranceTo institutionalize regional M&E Frameworks which are responsive to changes in policies, systems, and processes.M&E Framework and tools
Quality assurance and assessment report

Approved and updated:

  • M&E Framework and tools
  • RMEA System
  • Quality assurance and assessment report
To support SDOs’ implementation of M&E systemsSDOs Functional M&E systemNumber of SDOs with functional M&E System
To establish that quality management systems and processes are observed/adhered in the delivery of quality basic education servicesDeclared/established QMS processes of RO units and SDOsNumber of RO units and SDOs with reviewed and updated process manual
Number of RO units and SDOs compliant with declared QMS processes
Assessment, Monitoring and EvaluationTo implement quarterly/ midterm review on the performance of RO/SDO for policy actions, track the progress of PPAs, and plan adjustmentsRMEA/PIRPA Report
Consolidated DMEA Report
Midterm review report results
Budget Accountability Report(BAR) 1		Number of RO functional divisions and SDOs assessed
Number of quarterly/ midterm reviews conducted
Approved and submitted BAR 1
To support RO units and SDOs in understanding their situational analysis and craft adjustment plans as results of the quarterly/midterm reviewsApproved and consolidated RMEA/DMEA/PIRPA Report
To monitor the effectiveness of conducted Learning and development activitiesConsolidated QAME results and analysisNumber of consolidated QAME results and analysis submitted and adopted
To ensure the proper implementation of initiatives and innovations (PPAs) for continuous improvement and sustainabilityRMEA/Consolidated DMEA ReportApproved and timely submission of RMEA/Consolidated DMEA Report
Regulatory and Developmental Services to SchoolsTo validate private schools’ compliance to requirements and standards of quality basic educationList of private schools validated and recommended for issuance of government permit to operate and government recognitionNumber of approved applications
Number of private schools with permit to operate and government recognition
Number of private schools assessed, endorsed, and approved by RD
To issue special orders to private schools’ graduatesList of learners issued special ordersNumber of special orders issued
To recommend the establishment,separation, recognition, closure,and accreditation of the public schools based on the assessment of their compliance to requirements and standards of quality basic educationList of public schools established, separated from mother schools, recognized, and closed
List of public schools with validated application to RO		Number of approved applications
Number of public schools assessed, endorsed, and approved by RD
To present to the regional management committee an annual report on the performance of private schools in the region in compliance with quality education standards to arrive at recommendations on further improving the quality of education in the regionAnnual ReportApproved and submitted annual report
Office Administration and Performance ManagementTo establish and maintain systems and processes geared towards administrative effectiveness and efficiencyOperations Manual and/or Citizens Charter
Document Tracking System		Streamlined Processes/Services and Procedures as declared in the Operations Manual and Citizen Charter
Operational tracking system
Administrative and Financial ReportsNumber of pertinent forms and documents accomplished and submitted on time (e.g., WFP,PPMP, APP)
To promote a culture of excellence, innovation, and collaborationList of employees given rewards and recognition
Citizen/Client Satisfaction Survey (CCSS) Results and Analysis		Number of recognition initiatives conducted
CCSS rating received
Report on Actions taken relative to the CCSS results (if there’s any)Number of satisfied clients/customers based on feedback received
To conduct periodic monitoring and evaluation of office/staff performance for the provision of relevant learning and development programsIPCRF/OPCRF Accomplishments
Capacitated staff
Training Completion/Terminal Reports		Percentage of achievement of IPCRF/OPCRF
Number of personnel who attended learning and development programs
Report on performance coachingNumber of performance coaching activity conducted
Number of Performance reviews conducted