Field Technical Assistance Division

Specific Functions:

1. Coordinate the formation and maintenance of cross-functional TA teams by ensuring that all RO divisions are represented in each TA team and each Schools Division is provided with technical assistance
2. Consolidate and submit an annual Regional Technical Assistance Plan (RTAP) for approval by the Regional Office management team
3. Provide support to the “cross-functional” TA teams in terms of responding to the needs of target clients
4. Provide research based feedback
5. Consolidate and integrate feedback and reports from technical assistance teams for policy considerations and management decisions
6. Monitor and evaluate outputs and outcomes of TA interventions in the schools divisions towards continuous learning and process improvement.
7. Submit quarterly and annual reports on the results of monitoring and evaluation of TA interventions with recommendations for management action.

Specific Functions of the (Cross-functional)Technical Assistance Teams

1. Analyze regional education data and identify development needs of the schools divisions
2. Work with the schools divisions in validating needs, providing TA action and conceptualizing and implementing the interventions needed to respond to their identified need/s
3. Assess and evaluate results of TA actions and interventions

Statement of Purpose The Field Technical Assistance Division (FTAD) leads, coordinates, and integrates the provision of Technical Assistance in collaboration with the Regional Field Technical Assistance Teams, the Schools Division Offices covering all areas of management, and operations based on the needs to have a better and improved School-Based Management practice that leads to increased learning outcomes and turnaround schools.
Outcomes	Outcome Indicators
Schools Division Office provides appropriate, timely, relevant,data-driven, and contextualized technical assistance to schools and learning centers	Percentage of capacitated SDOs, schools, and learning centers
Enhanced competence of the RFTATs/DFTATs in the provision of timely, appropriate, and relevant technical assistance to the SDOs	Percentage of capacitated RFTAT/DFTAT members
SDOs sustain and improve School-Based Management (SBM)level of practice	Percentage of schools with improved SBM level of practice

Key Result/s Areas	Objectives	Outputs	Output Indicators
Technical Assistance	To manage and implement technical assistance (TA) mechanism, processes, and systems of the Regional Field Technical Assistance Teams (RFTATs) and Division Field Technical Assistance Teams (DFTATs) for improved governance, operations, and curriculum management	TA Operations Manual	Approved and implemented TA operations manual
		List of organized RFTATs/DFTATs	Approved and updated list of organized RFTATs/DFTATs
		Terms of Reference of the RFTATs	Approved and updated Terms of Reference (TORs)
	To systematize relevant needs-based and strategic TA provision to ensure effective implementation of PPAs in the SDOs	Approved Technical Assistance Needs Assessment (TANA)Result	Consolidated and approved Technical Assistance Needs Assessment (TANA) Result
		Approved Regional Technical Assistance Plan	Implemented the approved Regional TA plan
		Result of the TA provided	Updated/adjusted TA plan
		TA Reports	Number of TA reports submitted
	To track and analyze the implementation of results of Technical Assistance interventions and utilization of research based on context and priority	Inventory/records of implemented Technical Assistance interventions	Number of implemented Technical Assistance intervention in each Schools Division Office
		Progress Monitoring Plan	Updated progress monitoring plan
		Progress Report	Number of submitted progress report on TA provisions.
		Minutes of the Coordination Meeting	Approved and submitted minutes of the coordination meetings
	Ensure sustainability of community of practice in collaboration with the RFTATs for continuous improvement, School – Based Management and effective delivery of basic education services toward turnaround schools	List of turnaround schools	Number of schools with corresponding SBM Level of Practice
		TA plans and reports on turnaround schools SBM	Approved TA Plan Number of reports on SBM
		List of schools validated by the Regional Office for SBM level 3	Number of schools recognized as SBM Level 3 Approved and submitted list of validated schools for SBM Level 3
Knowledge Management	Establish library of knowledge of patented emerging practices of Schools Division Offices and Schools in resolving BLICs and closing the gaps	Library of Knowledge	Number of patented emerging practices Number of issues and gaps closed
			Approved and submitted TA implementation report
			Number of approved localized policies and standards were disseminated and adopted
	Operationalize the patented emerging practices in collaboration with the RFTATs and DFTATs in addressing issues and concerns in the delivery of basic education services	Organizational knowledge of emerging practices and interventions.	Number of organizational knowledge of emerging practices and interventions have been operationalized
	To ensure that the requirements for updating, maintaining, and retaining documented information are established and implemented	Operations Manual	Updated Operations Manual
		Knowledge Management System	Approved and updated KMS
	To categorize the Bottlenecks, Lags,Issues, and Concerns (BLICs)aligned on the principles of School-Based Management and provide appropriate research-based interventions	List of categorized BLICs on Access, Quality and Governance	Number of BLICs resolved by the clients with the RFTATs
		Research-based interventions in resolving BLICs	No. of research-based interventions implemented.
	To oversee activities related to managing organizational knowledge and setting document management standards in the Regional Office (QMS)	Standard operating procedures on Knowledge Management(QMS)	Approved SOP for Knowledge Management (QMS)
	To benchmark SBM best practices of schools/SDOs/Region to continuously improved services and processes	Compendium of SBM Best practices	Compendium of best practices adopted from benchmark areas
		List of Improved services and processes	Number of services and processes improved
Office Administration and Performance Management	To establish and maintain systems and processes geared towards administrative effectiveness and efficiency	Operations Manual and/or Citizens Charter Document Tracking System	Streamlined Processes/Services and Procedures as declared in the Operations Manual and Citizen Charter Operational document tracking system
	To promote a culture of excellence, innovation, and collaboration	Administrative and Financial Reports	Number of pertinent forms and documents accomplished and submitted on time (e.g., WFP,PPMP, APP)
		List of employees given rewards and recognition Citizen/Client Satisfaction Survey (CCSS) Results and Analysis Report on Actions taken relative to the CCSS results (if there’s any)	Number of recognition initiatives conducted CCSS rating received Number of satisfied clients/customers based on feedback received
	To conduct periodic monitoring and evaluation of office/staff performance for the provision of relevant learning and development programs	IPCRF/OPCRF Accomplishments Capacitated staff Training Completion/Terminal Reports	Percentage of achievement of IPCRF/OPCRF Number of personnel who attended learning and development programs
		Reports on performance coaching	Number of performance coaching activity conducted Number of Performance review conducted

Email Address	car.ftad@deped.gov.ph
Telephone	(074)-424-5167

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car.ftad@deped.gov.ph

(074)-424-5167

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SCHOOLS DIVISION OFFICES

Abra Apayao Benguet Baguio City

Ifugao Tabuk City Mt. Province

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